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Introducing Digital Dictation

Digital dictation can seem a bit of a mystery at first but really it is as simple or as complicated as you wish to make it. The basic steps in a digital workflow are as follows:

The author dictates into a handheld device as normal. The digital recorder will normally have a media card similar to the ones found in digital cameras.

The author plugs the recorder into a computer using a standard USB cable. Installed on the computer will be the software that came with the device. This will automatically transfer the dictations from the recorder to the computer.

Depending on requirements, the dictations are sent to the transcriptionist’s computer. This could be via eMail, over the network or various other more specialised ways.

The transcriptionist will use a digital transcription kit which comprises a foot control, headset and software. The software is installed on the transcriptionist’s computer, the foot control plugs into a USB port and the headset plugs into the headphone socket on the PC.

The transcription software automatically sees the dictations that have been sent and puts them into the ‘In Tray’. The transcriptionist then uses the foot pedal and headset as in tape based dictation systems to transcribe the document into a word processor.

The finished document is then sent back to the author for checking and approving.

This of course is a fairly simplified scenario but one which suits many users of digital dictation. It requires minimal setup and most users find that they are up and running very quickly with little or no need to alter the ‘out of the box’ configuration.

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The Dictation Specialist